Governance Academy - Q4 Meeting

Governance Academy
Overview of Remaining Requirements

Quarterly Meeting Schedule:

The dates for the remaining quarterly meetings (all to be
held at the Renaissance Club Sport) are as follows. We will start each meeting promptly
at 8:15 am and will be done promptly at 5:00 pm. Please make your travel
arrangements accordingly.

• Q3 Meeting: Saturday, March 20, 2010
• Q4 Meeting: Saturday, May 22, 2010

The Renaissance Club Sport Hotel in Walnut Creek has extended the special room rate of $119/night to Governance Academy participants staying overnight for the Eagle Peak Montessori School Board Meetings. Rate includes breakfast in the C-Blue Restaurant. Please call Renald Messina, Sales Manager, at 925-942-6373 or e-mail him at renald.mesina@clubsports.com. You can also contact Renald to book any rooms for Governance Academy quarterly meetings.

Eagle Peak Board Observation:

The grant calls for each school to observe a meeting of
the Eagle Peak board. You have each selected a meeting date and all of your first
choices are being accommodated. We have arranged for the same rate as for our
regular meetings with the Renaissance Club Sport—you should just mention that you are
with the Governance Academy. Please contact Kristina at CSDC (916)278-6069 if you
have questions about the hotel or other logistics. The remaining Eagle Peak Board
Meetings are as follows:

Monthly Contact:

The grant calls for each school to have monthly phone check-in with
Governance Academy staff to discuss progress and any issues or concerns. The staff person assigned to your school is listed below. Your staff contact will arrange a time with you for your monthly check in.

Office Hours:

The grant calls for Governance Academy staff to hold 4 office hours per month
to field more technical, specific governance related questions that arise for you. Michelle
and Beryl will each take responsibility for 2 hours each month. To make it easier for
everyone to remember, Michelle and Beryl have set aside Wednesdays from 2:30 to 3:30
pm. The schedule through the end of the year is attached along with contact information for
Beryl and Michelle.

Portfolio Requirements:

The grant calls for each school to complete a Portfolio documenting
the work that your school has done as part of the Governance Academy. To complete the
program your school will need to submit either a flash drive or CD at the final Quarterly
Meeting which includes all of the following documents, individualized for your school’s
governing board:

1. A complete, updated copy of the charter
2. A complete and updated version of your by-laws
3. A complete complement of each required policy
4. An annual board calendar
5. A board member job description
6. A board member commitment statement
7. As a group we will develop several other items that will be a part of the portfolio documenting your work at the Governance Academy (including templates for an academic and fiscal dashboard as well as a school director evaluation process and tools).